Small Business Articles from Make-it-Fly®
Charge of Your Environment
Make Your Workspace
Work for You
By Victoria Munro
is your workspace? You’ll be much more
productive working in a pleasant, comfortable and convenient
environment. It may be time to re-examine and take a
fresh look at your work area.
When you start a business, it’s
easy to cut costs, work wherever is convenient, use
extra furniture you have on hand and then simply get
used to that environment. Take a fresh look at your
Pay attention to the ergonomics of
your office. If you spend a significant amount of time
at your desk, invest in a comfortable chair and supports
your back and positions you at the correct height and
angle to work. Make sure that your keyboard and monitor
are at the right height and angle to avoid unnecessary
office layout to fit the way you work. Time spent
designing and setting up good filing systems (both paper
and electronic) is a worthwhile investment. Make sure
that these systems work for you – that they are
logical, easy to access and flexible to cope with business
growth and change. Designating
a specific place for everything, and putting things
back in their assigned place after using them, can save
hours of searching for misplaced items. Keep
papers, files, books and equipment you use frequently
close at hand.
Often, it’s the little things
that we quickly become used to, that waste our time
and increase stress levels: desk drawers that don’t
open properly, placement of the phone, books referred
to often that are kept across the room.
If you use your vehicle as a secondary office, make
sure that everything you’re likely to need is
organized and within easy reach. Perhaps carry a small
portable file box containing any forms or documents
you might need, basic office supplies and a good flashlight.
Keep it well stocked.
The cover may serve as a writing surface when you need
Dave has strengths in many areas, but he isn’t
naturally an organized person. Last year we noticed
that he was spending less and less time in his office.
It had become cluttered, confusing and it was seldom
easy to find what he needed quickly. He simply didn’t
enjoy working there any more. We took time out to plan
and redesign the entire office. We designed a new desk,
computer center, storage and shelving areas, and had
them built. We created new electronic and paper filing
systems. He now loves working in his office. He is organized,
efficient and more productive. Our
physical environment can make an enormous difference
to our productivity and how we feel! Don’t underestimate
the value of this.
Several years ago, I made a wish list of what was important
to me in an office. My criteria included: bright light
and sunshine, windows through which I could see the
sky, trees and green grass, flowers around me, and all
files organized and within easy reach. I have thoroughly
enjoyed my ‘dream office’ for more than
four years now.
During the holidays, I spent two days designing and
creating a filing system that matches the growth of
our business. It wasn’t a lot of fun, but the
results are rewarding – knowing instantly where
to find everything is a big plus. Getting
organized takes time but will save time, stress and
frustration in the long run.
© 2005-2007 Victoria Munro.
for printable version.
About the Author: Victoria Munro is
co-founder (along with husband Dave Block) of Make-it-Fly®
LLC, a company dedicated to creating success for
small-business owners through creatively designed programs
and tools. Victoria has started and run nine different
businesses. To receive FREE business success articles
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